Research that Complements the Annual Meeting Program

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Overview

Focus Sessions give nonprofit or corporate organizations the opportunity to educate attendees with objective, balanced, and scientifically rigorous research that complements the annual meeting. 

There will be a maximum of seven (7) concurrently-running Focus Sessions available from 9:00-12:00 on Wednesday, 26 June 2019, the opening morning of the Annual Meeting. Focus Sessions are reviewed on a first-come, first-served basis and typically sell out, so interested organizations should apply early.

Once a Focus Session application has been approved, please review the guidelines and recommendations, to maximize your visibility at the annual meeting.

Focus Sessions must end at 12:00, as they precede the ISSCR Annual Meeting Presidential Symposium. 

Deadlines & Fees

  • Proposals are reviewed on a rolling basis.
  • Payment due  15 March 2019 for accepted applications in order to ensure inclusion in the program book:
    • $9,500 Corporate; $5,000 Nonprofit Organizations 
  • Focus Sessions are non-refundable. All prices in USD.

If you have any questions, please contact David Perez at dperez@isscr.org. 

Focus Session Application Form

All Focus Sessions must be in compliance with the ISSCR Annual Meeting Focus Sessions Guidelines. All completed applications will be acknowledged by the ISSCR in March if their application has been accepted.

Focus Session Guidelines and Recommendations 

If your Focus Session is approved, these are the guidelines and recommendations to maximize your visibility. 

Promotional Materials

  • Invitations, announcements, flyers, websites, and signs are encouraged to promote your Focus Session. These are the responsibility of the sponsoring organization or its representatives, not the ISSCR. 
  • ISSCR must  approve all promotional materials. 
  • Deadline to submit promotional materials for review is 10 May, 2019
  • ISSCR will review materials within five (5) business days of receipt

Registration

  • All speakers must be registered using the standard attendee rates for ISSCR 2019 Annual Meeting. 
  • Focus Session speakers and personnel do not qualify for complimentary registration. 

Speakers/Personnel

  • Focus Session speakers do not qualify for reimbursement from ISSCR. 
  • If a Focus Session speaker is also presenting in a plenary or concurrent session, each presentation must provide unique information.
    • A subset of information or repeat of a plenary or concurrent session is strictly prohibited.
  • The ISSCR asks that letters of invitation to the Focus Session speakers indicate that the ISSCR expects that speakers will not substitute participation in a Focus Session for participation in a plenary or concurrent session.

Fee Details

  • Nonprofit Rules:
    • To qualify for the nonprofit rate, applicants must include proof of nonprofit status:
      • IRS Determination Letter satisfies requirement for U.S.-based organizations 
      • Similar type of documentation satisfies the requirement for non-U.S.-based organizations
    • If there is a co-supporting nonprofit for the Focus Session, both organizations must submit nonprofit status documentation to be eligible for the nonprofit rate
    • If the Focus Session is supported by a corporate entity, the corporate rate applies 
  • Fee Includes:
    • Meeting room
    • Arranged in theatre-style or classroom-style to maximize capacity 
    • Room assignment and sets will be determined approximately 8 weeks before the meeting
    • Audio/Visual setup and labor according to standard ISSCR room set, which includes:
      • One (1) lectern with microphone
      • One (1) table microphone at head table
      • One (1) microphone for audience Q&A
      • One (1) projector
      • One (1) screen
      • At least one coffee station for Focus Session delegates from 8:30-9:00
      • Two (2) six-foot tables outside of the Focus Session room for promotional material distribution.
  • Promotions
    • One (1) use of the ISSCR 2019 Annual Meeting pre-meeting delegate mailing list for your pre-show mailer (optional)
      • ISSCR reserves the right to review and approve prior to distribution
      • The deadline to submit your mailer for approval is 10 May, 2019
    • Inclusion in ISSCR Annual Meeting-related promotions pre-, during, and post meeting that may include its website, emails to more than 11,000 scientists, researchers, and industry professionals, and the ISSCR Annual Program Guide.
    • Any additional costs incurred by the Focus Session organizer, including, but not limited to labor, audio/visual equipment, and shipping are the sole responsibility of the organizer.

Onsite Rules

  • Focus Session must be contained within the assigned room. Video overflow is not permitted.
  • Distribution of any materials in public areas of the convention center or area hotels is strictly prohibited
  • Photography and videography is allowed at the expense of the nonprofit or corporate organization. In addition, the Focus Session organizer agrees to:
    • Comply with guidelines from ISSCR, the convention center, and local/state ordinances
    • Request intention to photograph/videotape Focus Session

Penalties for Violations 

  • Focus Session organizers are required to abide by the rules and regulations in these guidelines. Failure to do so will result in the nonprofit or corporate organization being:
    • Ineligible to participate in future Focus Sessions
    • Denied access to ancillary meeting space in future years
    • Prohibited from exhibiting at future ISSCR Annual Meetings
    • Reduced priority points (applicable only to corporate entities)