Checklists for Before, During, & After the Meeting 

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Before Meeting

Now that you’ve been accepted to present, ISSCR recommends all speakers and poster presenters:

    192276-200Become an ISSCR member to save money on the annual meeting registration 

    192276-200Register for ISSCR Annual Meeting

      • Invited speakers’ registration fees are waived and will be indicated when you register
      • Abstract-selected speakers must accept presentation by 8 April, 2020
      • Poster submitters must accept or decline presentation by 29 April, 2020 to be included in the program
      • Oral and Poster presenters must be registered by 1 June, 2020

    192276-200Book your flight and hotel

    192276-200Abide by the ISSCR Meeting Embargo Policy:

    Abstracts selected for poster or oral presentation are embargoed from the time of submission until the time of presentation. Abstract content may not be announced, publicized, or distributed before the presentation date and time in any way including blogging and tweeting. ISSCR does permit promotion of general topics, speakers, or presentation times.
    This embargo policy applies to all formats of abstract publication—including abstracts in electronic or print version of Annual Meeting Program Book and Poster Abstract Book, online via the Program Planner and Poster Abstract pdf, Society’s website(s), and other presentations.

    192276-200Review the Attendee Before Meeting Checklist

If you’re a speaker:

    192276-200Access the Speaker Presentation Portal to upload your photo, bio, and intended presentation format. Access link and credentials sent individually.

    192276-200Create your presentation in the 16:9 display format; it must fit within the appropriate time constraints

    • Include disclosures within the first two (2) slides of the presentation

    192276-200Practice your presentation to ensure it fits within the allotted time 

    192276-200Save your presentation file with the day, room, time (24hr time) and name of the presenter 

    192276-200Upload the presentation file to the Speaker Presentation Portal 

    • Link available in late May

    192276-200Create a backup copy of your materials and bring it with you in your carry-on luggage 

    Direct any speaker questions to Liz Weislogel

If you’re a poster presenter:

    192276-200Create your poster to visually present your research or clinical project:

    • Posters must fit in a one (1) meter by one (1) meter space
      • Use images, charts, diagrams, etc., with limited text to attract attention 
      • The ISSCR recommends: 
        • Use 36-point type for section headings and 24-point type for text
        • Print a single sheet (size A1 in landscape orientation) for easy transportation
        • Use muted colors for background and bright colors for borders to separate poster sections
        • Avoid reflective or plastic-coated paper 
    • Structure your poster similarly to a research paper or journal article
      • The ISSCR recommends:
        • Brief sections: introduction (rationale or review of relevant research), methods, results, conclusion/summary, and key references list
        • Optional: A photo of you, the presenting author, can help attendees identify you.

    192276-200Due to fire regulations, no tables, chairs, or electrical hook-ups will be allowed near the posters

    192276-200You must make your own arrangements if printing your poster in Boston; ISSCR does not assist with poster printing. However, posters may be printed through the FedEx Office in Boston, located inside the Westin Boston Waterfront hotel (connected to the Boston Convention and Exhibition Center. ISSCR is NOT responsible for any arrangements made with FedEx Office Boston. Click here for the online form. 

    Direct any poster questions to

    Note: All correspondence and notifications regarding your abstract come from
    Please confirm with your email service provider that this address is not blocked or filtered.

During Meeting

For all speakers and poster presenters:

192276-200Review the Attendee During Meeting Checklist

If you’re an abstract-selected speaker:

192276-200Four (4) hours in advance of your scheduled session, visit the Speaker Ready Room (Room 251, Level 2) to confirm your presentation uploaded properly.

  • Speaker Ready Room Hours:
    • Tuesday, 23 June           16:00 – 18:00 
    • Wednesday, 24 June      08:00 – 18:00   
    • Thursday, 25 June          07:30 – 18:00   
    • Friday, 26 June               07:30 – 18:00   
    • Saturday, 27 June           08:00 – 16:30

192276-200Arrive in your session room fifteen (15) minutes before the start of your session, checking in with the session chair and AV technician.

If you’re a plenary speaker:

192276-200Visit the Plenary Hall for a short rehearsal and brief orientation of the stage setup:

  • Tuesday, 23 June           16:00 – 18:00
  • Wednesday, 24 June      10:00 – 12:00   
  • Thursday, 25 June           07:30 – 08:30  
  • Friday, 26 June                07:30 – 08:30  
  • Saturday, 27 June            11:00 – 12:00   

If you're a poster presenter:

192276-200Set up poster only during these hours

  • Poster Session I Odd & Even: Wednesday, 24 June from 15:15-18:30
  • Poster Session II Odd & Even: Thursday, 25 June from 11:20-13:15
  • Poster Session III Odd & Even: Friday, 26 June from 11:20-13:15

192276-200Present your poster for one hour at the scheduled time

192276-200Remove your poster at the end of the last poster session for your day. Remaining posters will be removed by ISSCR staff or volunteers.

After Meeting

For all speakers and poster presenters:

192276-200Review the Attendee After Meeting Checklist

192276-200Add your presentation to your CV, LinkedIn profile, and ResearchGate page

192276-200Consider submitting your research for publication in the ISSCR's open access journal, Stem Cell Reports

If you were an invited speaker:

192276-200Review your invitation letter for specific travel reimbursement information

192276-200Receipts for travel should be submitted to ISSCR by 15 August 2019 to receive reimbursement up to the specific amount in your invitation letter

  • The ISSCR will only reimburse those who attended the meeting
  • The ISSCR will not reimburse for changes, cancellations, upgrades, or other extraneous fees and charges